As a busy professional, dealing with various tasks day to day, you finally have an amazing opportunity to organise a sales event or a customer summit. Whatever it might be…you are excited. There is only one problem that bothers you…how to negotiate a great hotel deal for your event. Provided you already found a few options that match your specific requirements, it is now important to negotiate a great deal.
DISCOVER 5 WAYS TO NEGOTIATE A GREAT HOTEL DEAL FOR YOUR EVENT
Stating your budget up front, gives a hotel (or a venue) the ground for negotiation. They will look into the costs and propose an offer that matches your budget (or is the closest they can offer). They will look into options, trying to lower the spending. Often times , a hotel might propose a less extravagant dining option to match your budget or a different event room. Stating the budget clearly from the very start, makes it much easier to define the expectations from both sides.
The more fleixible you can be with your dates and your requirements- the better price you will negotiate. The venue or hotel manager wants to satisfy your demands and offer a good deal, but at times they might be overbooked or busy. As the old economic law states: demand drives the price up. However, if a hotel is very busy in September and offers a high price DO NOT be discouraged as things might be totally different in their quiet period (for example January). The hotels usually offer a different price and upgrades throughout different months and periods of the year, so always asks.
Usually if you are booking a good number of bedrooms (for 2-3 nights) with your event, hotels will be more willing to negotiate the price for the overall cost of your event. Many properties will offer you free upgardes, free meeting venue hire and a better price, as you are bringing in a good business to them. If you are planning a large event with bedrooms, you can be bolder and more demeanding with your negotiations.
Why are you always thinking about big cities for your events and groups? Paris, Barcelona, London, Munich = expensive. There are many wonderful hotels and venues located within 30 min drive from these big and busy cities, which offer much better prices and upgrades. They are also more accommodating and more willing for price negotiation. Hotels in smaller towns often offer extra activites as well. Knowing that you still want to visit and experience the city, they will arrange a dinner or a night activity for you.